Tasks for the team leader

• Inspire and lead a team
• Act as a liaison between the event leadership team and the North Yorkshire Scouts Water Programme Team Lead (James Stephenson).
• Help the Event Delivery Team to find additional volunteers to run the activities within the zone.
• Lead the water activity zone on event
• Work with the Event Programme Team Leader to understand the throughput requirements for the activity zone.
• Check, where required, that volunteers hold the correct competencies for delivering any water activities.

Tasks for the whole team

• Source craft / equipment from North Yorkshire Scouts stores and other locations as required
• Assist with the transport of equipment to and from the event
• Safely manage the on-shore and on-water aspects of the activity zone
• Ensure young people are looked after from the moment they join the activity que.
• Deliver a suitable number of activity slots throughout the weekend to ensure that as many young people as possible get the opportunity to participate in Water Activities.

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Tasks for the team leader

• Inspire and lead a team
• Plan an exciting programme of activities that are based around the theme of “Back to Basics”
• Help the Event Delivery Team to find additional volunteers to run the activities within the zone.
• Ensure that all activities are delivered safely
• Follow and stay within the budget
• Coordinate and manage the tasks for the whole team
• Work with the Event Programme Team Leader to understand the throughput requirements for the activity zone.

Tasks for the whole team

• Run exciting back to basics style Scout Activities including but not limited to bushcraft and pioneering
• Order consumables and supplies
• Manage the transport of any required North Yorkshire Scouts equipment to and front the event

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Our Evening Programme includes our opening and closing ceremonies as well as our Saturday night entertainment. Our Evening Programme Team Leader will work closely with our Event Team and Programme Lead to keep our 1000 participants entertained throughout Friday and Saturday evening, as well as coordinating a closing ceremony for Sunday afternoon.

Tasks for the team leader

• Inspire and lead a team
• Work with the Event Delivery Team to specify a programme of stage entertainment for Scouts and Explorers
• Hold the relationship with the Stage and AV Team
• Hold the relationship with the Infrastructure Team
• Help the Event Delivery Team to find additional volunteers to run the evening entertainment
• Coordinate and manage the tasks for the whole team

Tasks for the whole team

• Book any acts/entertainment providers
• Ensure the safe management of the stage and entertainment zones by marshalling key areas
• Book any required infrastructure
• Specify any AV requirements

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Our retail team leader will coordinate a team of volunteers to organise our Tuck Shop and Refreshment Zone. Our Tuck Shop will provide snacks, drinks, and merchandise to young people and adult volunteers throughout the weekend. Our Refreshment Tent provides hot and cold drinks free-of-charge to our young people and adult volunteers from dusk to dawn.

Tasks for the Team Leader

• Inspire and lead the Retail and Refreshments Team
• Support the event team with finding volunteers to help manage the Tuck Shop and Refreshments on the event
• Coordinate a Team Rota to ensure sufficient breaks for volunteer team
• Support the event team and event finance lead to balance the retail budget
• Coordinate and manage the tasks for the whole team

Tasks for the whole team

• Design and support a retail and refreshments supply plan (initial stock, top ups if necessary)
• Work with the Catering Team to order food and beverages for the Retail and Refreshment Zone.
• Design, order, and manage merchandise for sale at the tuck shop
• Use data from past events to forecast the number of people and supplies needed to run the Retail and Refreshment Zone.
• Plan and order snacks and other items for sale at the tuck shop
• Work with the infrastructure team to ensure the Retail and Refreshment Zone has power, tentage, and consumables to safely ensure consistent service throughout the event.
• Staff the Retail and Refreshment Zone from Friday evening until Sunday afternoon.

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Our Safety and Compliance Team are ensuring that safety is the primary focus on all aspects of the event. Our events have a number of complex processes, from mass-catering, to plumbing, electrical and networking infrastructure, to a wide-range of activity provision. We need to ensure that we have a consistent approach to safety, and every volunteer knows what is expected of them. The Team Leader role is the project manager who will ensure all necessary procedures are in place, and all relevant paperwork has been collated and distributed.

Tasks for Team Leader

• Inspire and lead a team
• Ensure all risk assessments are completed on time and to the appropriate standard, and are all stored and recorded in an accessible format.
• Working with other Team Leaders, have a key role in designing safe practices for all aspects of the event, including site layout, and activity provision.
• Working with the Event Leader and Information Team Leader to create meaningful and concise safety procedures and signage, to ensure all volunteers are fully aware of the safety procedures.
• Coordinate and manage the tasks for the whole team

Tasks for the Whole Team

• Creating and quality controlling all event risk assessments, including liaising with external suppliers.
• Ensuring all activities are provided by suitably qualified instructors, including collection of necessary Scouts permit information, and have enough volunteers to be run safely.
• Creating information packs and signage to assist all volunteers with understanding the safety procedures.
• Supporting the writing of safety bulletins for all activities, which are written in a format accessible for all young people to understand.

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Tasks for the team leader

• Inspire and lead a team
• Work with the programme lead to be a point of contact for any commercial activity suppliers
• Explore opportunities to identify quality externally-delivered activities from a range of activity areas.
• Book and manage third-party suppliers to deliver activities
• Follow and stay within the budget
• Coordinate the marshalling of activities
• Coordinate and manage the tasks for the whole team
• Ensure where external equipment is provided/staffed that adequate public liability insurance is provided
• Liaise with the Site Services & Infrastructure Team Leader with power/water and access requirements to ensure capacity is available.
• Provide the programme lead with spatial requirements for the benefit of site layout planning

Tasks for the whole team

• Accompany third-party suppliers onto the site, ensuring they are aware of site layout, event safety, safeguarding and fire risk guidelines and procedures.
• Support suppliers and provide a single point of contact for any event queries.
• Collect risk assessments from all providers prior to event beginning, and share with Event Safety & Compliance Lead. Be prepared to ask challenging questions of suppliers to ensure safety commitments are met.
• Support with set-up and takedown of supplier’s kit, where necessary.

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